On March 2, 2023, a workers’ compensation administrative law judge (WCJ) issued an award of total permanent disability in favor of Mayor based on an industrial injury he suffered in December 2013 during his employment by Ross Valley.
Ross Valley filed a petition for reconsideration with the Board on March 23, 2023. The Board’s electronic filing system, Electronic Adjudication Management System (EAMS), showed it was received the same day. Mayor filed his answer to the petition on April 3, 2023.
At the time, former Labor Code section 5909 stated, “A petition for reconsideration is deemed to have been denied by the appeals board unless it is acted upon within 60 days from the date of filing.” On June 5, 2023, 74 days after Ross Valley filed its petition, Ross Valley wrote to the Board, inquiring about the status of its petition and noting that it had been more than 60 days since Ross Valley had filed it.
On July 19, 2023, Mayor requested a hearing to enforce the WCJ’s award.
On August 14, 2023, 144 days after Ross Valley filed its petition, the Board issued a document titled, “Opinion and Order Granting Petition for Reconsideration.” Attached to the Board’s order granting reconsideration was a document titled, “Notice Pursuant to Shipley v. Workers’ Comp. Appeals Bd. (1992) 7 Cal.App.4th 1104 [57 Cal.Comp.Cases 493].” This notice states, “Reconsideration has been sought with regard to the decision filed on March 2, 2023. Labor Code section 5909 provides that a petition for reconsideration is deemed denied unless the Workers’ Compensation Appeals Board (Appeals Board) acts on the petition within 60 days of filing. (Lab. Code, § 5909.) The petition(s) was filed on March 23, 2023. The Appeals Board first received notice of the petition(s) on or about June 15, 2023. (Shipley v. Workers’ Comp. Appeals Bd. (1992) 7 Cal.App.4th 1104 [57 Cal.Comp.Cases 493] [allowing tolling as a matter of due process.].) The Opinion and Order Granting Petition for Reconsideration filed simultaneously with this Notice may be considered timely if issued within 60 days of the Appeals Board receiving notice of the petition(s). (Id.)”
Mayor wrote to the Board in September 2023, asking it to clarify why it first received notice of the petition on June 15, 2023, when Ross Valley filed it on March 23, 2023.
After receiving no reply, Mayor filed his petition for writ of mandate on January 9, 2024, asking the Court of Appeal to direct the Board to rescind its order granting reconsideration because former section 5909 dictated that the Board lost jurisdiction over the matter 60 days after Ross Valley filed its petition for reconsideration. On January 26, 2024, the Board issued a document titled, “Opinion and Order Granting Petition for Reconsideration and Decision After Reconsideration.” The Board then reconsidered and rescinded that order and issued a revised version on February 2, 2024. The revised order stated that the Board was rescinding the WCJ’s award and returning the matter to the trial level for further proceedings.
According to the revised order, “due to an administrative irregularity” that was not the fault of either party, the Board did not receive Ross Valley’s petition for reconsideration until more than 60 days after the date Ross Valley filed it, March 23, 2023. EAMS, which the Board does not control, does not give the Board direct notification of filings. Instead, the staff of the district office must manually notify the Board that a party is requesting reconsideration and transmit the case to the Board. Mistakes and delays from “normal human error” can thwart the manual transmission of information from the district offices to the Board. When this occurred, the Board’s practice was to treat the 60-day deadline in former section 5909 as tolled and issue a decision on the petition within 60 days of receipt of the petition. The Board’s order stated that Ross Valley secured a statutory right to reconsideration upon timely filing its petition for reconsideration, so its conduct “is not and should not be at issue.”
The Court of Appeal agreed with Mayor and the recent decision in Zurich American Ins. Co. v. Workers’ Comp. Appeals Bd. (2023) 97 Cal.App.5th 1213 (Zurich) that the Board’s action after 60 days exceeded its jurisdiction in the published case of Mayor v. Workers’ Compensation Appeals Bd A169465 (August 2024).
Mayor argues that when the Board failed to act on Ross Valley’s petition for 60 days, former section 5909 dictated that it was denied by operation of law. According to Mayor, the Board’s attempt to grant the petition on August 14, 2023, 144 days after it was filed, was therefore in excess of its jurisdiction and must be set aside. Zurich American Ins. Co. v. Workers’ Comp. Appeals Bd recently accepted this argument in factual and procedural circumstances essentially identical to those here, and Mayor urged the Court of Appeal to follow it.
The Board, conversely, seeks to minimize, distinguish, or refute Zurich’s reasoning on a variety of grounds. Thus the Court of Appeal began by reviewing it and the legal principles it applied. After doing so it concluded that for “the reasons Zurich set forth at length, we agree with Mayor that former section 5909 was mandatory and the Board exceeded its jurisdiction in purporting to grant Ross Valley’s petition after 60 days had passed since Ross Valley filed it.
It went on to say that the “Board’s various attempts to avoid or defeat Zurich’s reasoning are unpersuasive.” Among other reasons the Opinion said “Given the goal of average or substantial, but expeditious, justice in workers’ compensation proceedings, opposing parties need not subordinate their rights to prompt resolution of disputes to accommodate open-ended delays that the Board claims are necessary for it to rule on petitions for reconsideration.” In doing so, it overruled anything said in Shipley v. Workers’ Comp. Appeals Bd to the contrary.
It must be noted that while Mayor’s petition was pending in the Court of Appeal, the Legislature enacted Assembly Bill 171 which amended former Labor Code section 5909 which now states, “(a) A petition for reconsideration is deemed to have been denied by the appeals board unless it is acted upon within 60 days from the date a trial judge transmits a case to the appeals board. [¶] (b)(1) When a trial judge transmits a case to the appeals board, the trial judge shall provide notice to the parties of the case and the appeals board. [¶] (2) For purposes of paragraph (1), service of the accompanying report, pursuant to subdivision (b) of Section 5900, shall constitute providing notice. [¶] (c) This section shall remain in effect only until July 1, 2026, and as of that date is repealed.” The former version of section 5909 is currently set to be reinstated on July 1, 2026.