The U.S. Equal Employment Opportunity Commission (EEOC) has taken the first formal step toward withdrawing its 2012 guidance on how employers may use arrest and conviction records in hiring and other employment decisions. On October 6, 2026, the White House Office of Management and Budget’s Office of Information and Regulatory Affairs (OIRA) logged receipt of a draft final rule from the EEOC titled “Rescission of Enforcement Guidance on the Consideration of Arrest and Conviction Records in Employment Decisions Under Title VII of the Civil Rights Act,” according to Littler Mendelson, Ogletree Deakins in The National Law Review, and Bloomberg Law.
The text of the draft has not been released. Under the federal regulatory review process, OIRA publicly lists a rule’s title, agency, stage, and date of receipt when it begins review, but the document itself generally does not become public until the agency publishes it in the Federal Register. What is known comes from that listing and from practitioner commentary.
First, the action is a complete rescission. The title indicates the EEOC intends to withdraw the 2012 guidance, not revise it. Ogletree’s attorneys wrote that, based on past practice, it is very possible the agency will rescind the guidance without issuing any replacement.
Second, it is styled as a final rule, not a proposed rule. That means no public comment period is expected. Littler’s attorneys noted that if OIRA clears the draft, the EEOC is expected to publish it and repeal the guidance effective on publication, though the timing is unclear.
Third, nothing about the rescission changes the underlying statute. Title VII of the Civil Rights Act of 1964, and the case law interpreting it, remain in place. The guidance was the EEOC’s interpretation of that law, not law itself.
The 2012 Enforcement Guidance, adopted under the Obama administration, consolidated and updated EEOC policy statements dating to 1987 and 1990. It explained that an employer’s use of criminal history can violate Title VII in two ways. The first is disparate treatment: treating applicants differently because of race or national origin, for example by excusing a record for one applicant but not another. The second is disparate impact: applying a neutral screen that disproportionately excludes protected groups and is not justified by the job. The guidance relied on national data showing higher arrest and incarceration rates for Black and Hispanic individuals to support the view that criminal record screens can have a disparate impact.
To defend a screen against a disparate impact claim, an employer must show it is job related and consistent with business necessity. The guidance said the most common way to do that was a targeted screen considering the three “Green factors”: the nature and gravity of the offense, the time elapsed since the offense or completion of sentence, and the nature of the job. It encouraged employers to follow up with an individualized assessment giving the applicant a chance to explain. The guidance also took the position that an arrest alone does not show that criminal conduct occurred, and it discouraged blanket exclusions of anyone with a record. It recognized that federal laws requiring the exclusion of people with certain convictions are a defense to a Title VII claim.
The guidance drew criticism from the start. Texas sued in 2013, arguing it had the right to refuse to hire convicted felons for state jobs. On August 6, 2019, the Fifth Circuit ruled in Texas v. EEOC that the guidance was a substantive rule the EEOC lacked authority to issue. The court barred the EEOC and the Attorney General from treating it as binding against Texas. Business groups argued more broadly that the guidance discouraged legitimate safety screening and exposed employers to liability for following state no-hire laws.
Supporters of the guidance saw it as an important tool for people re-entering the workforce after involvement with the criminal justice system. They argued that blanket exclusions shut a large share of the population out of work and fall hardest on Black and Hispanic workers, and that individualized review lets employers manage real risks without screening out people whose records have nothing to do with the job.
The current effort to withdraw the guidance is part of a broader federal retreat from disparate impact enforcement. As described by Quarles & Brady, President Trump signed Executive Order 14281, “Restoring Equality of Opportunity and Meritocracy,” on April 23, 2025. It directed federal agencies to deprioritize enforcement of disparate impact liability, specifically naming Title VII. EEOC leadership reportedly directed staff to close nearly all pending charges based solely on disparate impact by September 30, 2025. On June 9, 2026, the Department of Justice issued a formal opinion concluding that the EEOC’s existing interpretations of disparate impact liability are unconstitutional and that selection tools such as background checks should be treated as presumptively job related. The EEOC, chaired by Andrea Lucas, voted on June 30, 2026, to rescind its affirmative action guidelines.
Critics of that shift have pushed back. An EEOC administrative judge told HR Dive that the presidential directive was illegal, and the publication noted that a federal judge dismissed a 2025 lawsuit challenging the EEOC’s nonenforcement of disparate impact claims.
Practitioners across the commentary agree on several points. Disparate impact liability remains part of Title VII. The Supreme Court recognized it in Griggs v. Duke Power Co. (1971), and Congress wrote it into the statute in the Civil Rights Act of 1991. The EEOC can decline to pursue such claims, but applicants can still file charges, obtain right-to-sue notices, and bring private lawsuits, including class actions.
The Green factors come from case law, not the guidance. Courts have applied the Eighth Circuit’s framework for decades, and the Third Circuit in El v. SEPTA (2007) required employers to show that a criminal record policy accurately separates applicants who pose an unacceptable risk from those who do not. Quarles & Brady expects courts to keep weighing offense severity, recency, and job relevance, while noting that employers will likely cite the Justice Department’s opinion and that some courts may find it persuasive.
Disparate treatment claims are unaffected. The EEOC is expected to continue investigating uneven application of background check policies across racial or national origin groups. Arrest-only exclusions and blanket bans remain the riskiest practices, because an arrest is not proof of misconduct and courts have long been skeptical of across-the-board exclusions.
The federal Fair Credit Reporting Act’s notice and adverse action requirements, and the growing body of state and local “ban the box” and fair chance laws, are not affected by the rescission. That is especially significant in California. The California Fair Chance Act generally bars employers with five or more employees from asking about conviction history before a conditional job offer. It also requires an individualized assessment, and specific written notices, before an offer is withdrawn based on a conviction. The California Civil Rights Department continues to enforce the law actively, as reflected in its June 2026 settlement with the City of Signal Hill over a rescinded job offer. Ogletree’s attorneys noted that several state agencies have signaled they are prepared to fill the gap left by federal disparate impact enforcement.
There is no set deadline for OIRA to finish its review. Once the rule is published, the 2012 guidance is expected to be withdrawn immediately. Employers that built their screening programs around the guidance are generally being advised not to dismantle them, because the same practices remain the best defense under Title VII case law and are required by many state and local laws.